Browsing the blog archives for January, 2010.
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Why I’m Proud to Have Been an Unoriginal, Talentless Hack

Handling negative emotions

Here’s a pretty easy way to see me rail against injustice: introduce me to someone who was turned off to music in childhood by some music teacher, “expert,” or know-it-all family member who said that person didn’t have the talent for it. These kinds of judgments drive me a little crazy, because even though music is just a spare time activity for me, I get enormous pleasure out of it, and I think a lot of people who don’t consider themselves musical would probably love to do the same if they had the “talent.” The thing is, they always had all the talent they needed.

If you’ve read my article “Do you have enough talent to become great at it?,” one of my first posts on this site, you already know that there’s an avalanche of scientific evidence that talent as it’s usually thought of simply doesn’t exist. (If you find yourself scoffing at this claim, go read the article and judge for yourself! Better yet, read Geoffrey Colvin’s excellent book Talent is Overrated or Malcolm Gladwell’s Outliers.) When we see someone for whom playing the violin is as natural as drinking water or who can reconstruct entire chess games move by move, we may naturally imagine that their skill is a gift–but this isn’t the case. What we’re seeing is the result of tons and tons of good practice.

So if people are only good at things after a lot of quality practice, then that means that everyone who is really good at something went through a long period when they really weren’t that good at all. Oh sure, they might have been told they were good because they were screeching out “Twinkle, Twinkle, Little Star” on a 1/4 size violin at the age of 4, but the fact of the matter is that “Twinkle, Twinkle, Little Star” was being beaten to death, and the just because it was still struggling weakly and hadn’t yet succumbed, that doesn’t mean it was beautifully played.

I mean to say that every current genius or virtuouso was once a talentless hack. If they were clever enough to get through the talentless hack phase while they were still so young that nobody criticized them, they were lucky, but it doesn’t mean they were any less of a talentless hack at the time.

Similarly, the early work of great writers and composers is rarely original or good. Even Mozart’s first works were all just rearranging other composer’s themes. (Pretty clever, actually, since that means that he’d be learning quickly and his music would sound good even though he hadn’t yet learned how to reliably assemble a decent theme of his own.) Certainly my early writing efforts were derivative, painful drivel–although I thought at the time that they were genius, and I undertook them early enough that they at least came across as a little precocious.

If you are an artist of some stripe, you’re probably hoping even at the early stages of your development that you have some originality, and in fact you might: we all have different backgrounds and sensibilities, and possibly yours is different enough from others who have come before you that you start out with something unusual to say or an unusual way to say it. But even if you later find some of your early works weren’t as singular as they seemed, keep in mind that the road to originality and genius is paved, as it were, with hackwork.

Photo by nathanrussell. The kid in the photo might be really good by now for all I know, but you get the idea.

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Want to Be More Mindful of Your Moods? Try on an Idiot Hat!

States of mind

My yurt-dwelling, goat-raising, kid-celebrating, writer friend Maya has a daughter named Sophie, and Sophie has developed a new mindfulness tool that I expect may be showing up and getting some use in our house soon, and I don’t mean for my son. It’s called an “Idiot Hat.”

I’ll leave it to Maya to fully explain the origin and use of the Idiot Hat in her post, “the idiot hat, or, sophie has had enough“: the short version is that when someone is being grumpy, they put on the Idiot Hat and wear it until they do something nice. (“But what if I want to be grumpy sometimes?” you may ask. “Are you telling me I can’t be grumpy?” This is an excellent point, and if grumpiness isn’t something that you personally feel no need to work on, I say grump away. Still, there might be other uses for the hat in your house.)

As playful as the Idiot Hat idea is, I have to say that it exemplifies what I consider extremely practical thinking about mindfulness. After all, if I want to change a habit (like grumpiness, which is the specific vice the Idiot Hat is designed to cure, although I think the hat’s potential uses are legion), I’m going to need to 1) catch myself in the act whenever the habit comes up and 2) change my behavior. And I’ll need to do that consistently until it becomes a habit. The Idiot Hat catches the behavior when it occurs and leaves a visible reminder until change occurs. For extra points, it also offers an immediate change of perspective, distancing both grumper and grumpee(s) from the negative emotion, and provides an emotional antidote through humor–as long as the grumper is in the mood to take a little ribbing.

The basic idea behind this–using something physical as an aid to mindfulness in changing habits or behaviors–is a pretty impressive one. By definition, the tricky thing about mindfulness is paying attention to the right thing at the right time. Having a physical reminder of that thing makes keeping attention on it strongly enough and for long enough to make a difference more likely. Having a physical reminder that doesn’t go away until you’ve taken some compensating action gives you something to actually accomplish and a constant reminder to accomplish it.

Examples: an ugly statue you set on your desk whenever you miss a deadline you’ve set for yourself, a little meditation waterfall you turn on whenever you’re feeling stressed until you feel better, or something you carry with you to a restaurant to remind yourself that you plan to eat mindfully when you’re there.

A note: I don’t mean to be posting two articles close together with the word “Idiot” in their title, since just last week I posted “How to Form a Habit: It’s Like Training a Friendly Idiot.” It just happened that there was this idiot hat thing that came up and needed to be blogged about. I promise to underuse the word for the next little while.

Illustration by Ethan Reid, age 13. Ethan also did a cartoon on the subject.

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Mental Schemas #2: Mistrust

Handling negative emotions

This is the second in a series of articles that draw on the field of schema therapy, an approach to addressing negative thinking patterns that was devised by Dr. Jeffrey Young. There’s more information about schemas and schema therapy on a new page on The Willpower Engine here.

The Mistrust Schema
People with the Mistrust Schema expect bad treatment from others. They tend to think or say that they always get the worst of things, that other people want to do them harm, or that it’s not safe to trust others. Having a Mistrust Schema means feeling deep down, on a gut level, regardless of logic, that other people cannot be trusted, that the only safety is in keeping others at a distance.

Mistrust Schemas can be complicated or maintained in part by a person who avoids close connections with others out of fear of being hurt. This kind of avoidance encourages others to shun or disregard the person with the Mistrust Schema and makes it especially difficult to have any relationship that could prove the mistrust unfounded.

A person with a Mistrust Schema may also tend to jump to conclusions about others’ intentions and motivations, leading to unfounded accusations or preemptive counter-strikes–both of which, needless to say, tend to make others less well-disposed toward the person struggling with mistrust.

The Mistrust Schema generally is built early in life in response to abuse, whether emotional, physical, or sexual, by a person in authority or by anyone who is deeply trusted. A child who is mistreated will often naturally adopt a strategy of assuming the worst of other people in order not to be put in a vulnerable position again if it can be helped. While this behavior may help with the original untrustworthy person, it gets carried over to everyone else as life goes on, creating an emotional barrier that encourages isolation and fear.

Overcoming a Mistrust Schema
Relieving and eventually overcoming a Mistrust Schema requires an act of faith: consciously deciding to trust a person from time to time. A Mistrust Schema expresses itself in part as the broken idea known as fortune telling, in which a person makes assumptions about how the future will be (in this case, assuming that others will treat them badly), or in the related broken idea called mind reading, in which a person assumes things about how someone else is thinking (in this case, assuming that they are planning something unkind). For a person to come to grips with this schema means first noticing how it is affecting their life, behavior, and especially thinking: perceiving that this basic assumption that others will be hurtful is causing thoughts to run a certain way, then consciously rerouting those thoughts.

For example, a person with a mistrust schema may see a family member’s number coming up on caller ID before answering the phone and assume that the family member is calling to say unkind things. If the phone is answered with a hostile tone and the person with the mistrust schema is unkind or suspicious in the conversation, this encourages exactly the kind of behavior the person is predicting.

To cause the phone call to go another way, it’s necessary to stop and change the thought “That’s my sister. She’s calling to harangue me again.” to something like “That’s my sister. She may be calling to say something unkind, something nice, or just to pass on news. If I act kindly toward her over the phone, though, she may possibly talk kindly back.”

Small instances in which a person can demonstrate that mistrust is ill-founded can add up to greater confidence over time that can be used in situations that require more trust.

I’ll also mention that a good cognitive therapist can often be very helpful when a person is facing a major or ongoing problem like an especially bad mistrust schema. Even without the help of a therapist, though, it’s possible to take a stronger role in shaping our own mental landscapes when we’re aware of and deal directly with our own broken thoughts.

Photo by  j / f / photos

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How to Form a Habit: It’s Like Training a Friendly Idiot

Habits

Ah, brains: so mysterious, complicated, and powerful, and yet so inclined to tell us to sit on the couch and eat doughnuts instead of doing the dishes or working out. What’s with these things, anyway?

There’s a group of neurons deep in the heart of the brain called the basal ganglia, and they’re involved in some important functions like movement and habit formation. How does the habit formation part work? Kind of a like a big, stupid, friendly guy, who’s only too willing to help but needs to be shown what to do over and over. And over. And over again. You get the idea.

So if I’m out here wanting to develop a habit of remembering someone’s name the first time it’s said by always repeating it and using a mnemonic, and if I try that once or twice, the basal ganglia–our big friend–are going to be staring at me dully, wondering exactly what I’m getting at. But if I stay aware with post-it notes or constant vigilance or a string tied around my finger, and if I keep at it, eventually he’ll get a glimmer of understanding in his eye (though it obviously the basal ganglia don’t really have eyes–that would be creepy) and try to follow along, hesitantly and with some confusion. And if I keep introducing myself to enough new people (perhaps volunteering at the membership table of a stamp collecting convention, if that’s what it takes), and remember to always say the name over silently and come up with a mnemonic, then he begins to get in the groove and really starts to learn to do what I’m doing.

But then let’s say I’m tired after the stamp collecting convention. I go to a diner for a nice tomato sandwich, and when the waitress introduces herself as Evangeline, I’m just too tired to memorize her name. Suddenly the big guy lurches to a stop. He thought I was doing the thing with the repeating and the mnemonics, and now I’m doing the thing with the tomato sandwich, which is a little too many for him. So he waits for a clue.

Then five minutes later someone comes up and says “Hey, you were at the stamp convention! Did you get a load of those Cinderellas? Man!” He introduces himself as Larry.

This is it. I’ve already blown it with Evangeline, and Larry here is my Waterloo: the only question is whether I’m the guy who won at Waterloo or the guy who lost (yeah, I know their names, but if we get bogged down in details this article is going to run 1,500 words before we’re done, and nobody wants that).

So maybe I look at Larry and silently repeat the name “Larry” to myself, then think, “You know, he’s the kind of guy who looks like he would have a lair.” (Lair-Larry: that’s my mnemonic. And don’t give me that–I never said it had to be a clever mnemonic.) In this case the big dumb guy (the basal ganglia, not Larry: Larry’s like, 5’6″, not to mention he got a 1710 on his SAT’s) smiles angelically and lumbers forward again. He understands: this is a habit he and I are trying to form, and the thing with what’s-her-name the waitress, Angelina or Emmaline or whatever, was just a glitch. As long as there are very, very few glitches and lots of Larry experiences, the basal ganglia guy will put more and more of his massive strength behind reinforcing my name-remembering habit. And if I keep that habit up every day or very nearly every day, in just 18-254 days, give or take, it should be completely locked in! Now was that so hard?

OK, it was hard–for maybe two or three months (68 days on average, according to one study). But for the rest of my life, or until I start getting old and confused and calling everyone “Josephine,” I’ll be a champion name-rememberer, and people will look at me with awe and say “Boy, I wish I could remember names like that. I guess some people can just naturally do it and some people can’t.”

And even while I’m smacking my forehead in dismay at such people, the big dumb guy is happily shoving their names into long-term memory for me, unconfused and at peace.

Photo by Olivander

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Finding More Moments to Focus on the Things We Want to Change

Strategies and goals

 

There’s one particular kind of choice that most of us make several times a day without even noticing it, one that can have a profound impact on our focus, understanding, and drive and therefore on what we accomplish in our lives. These choices are about what to do with spare thinking time. Driving or riding in to work, we might be in a habit of turning on the radio or listening to music or to audiobooks. Waiting at the doctor’s office, we may pick up a magazine or check e-mail on a cell phone. Relaxing after a long work day, we might turn on the television as soon as we have a moment to breathe. And there’s nothing inherently wrong with those things, but they are worth reconsidering just the same, because we can use some of those times to think about our goals.

Why thinking about goals is cool
I admit, “thinking about goals” doesn’t sound like a very exciting activity, but it does have some immediate payoffs. Taking a few moments to write about or think about or discuss or even talk to ourselves about whatever our primary goal is at the moment–eating more healthily, being a better parent, contacting more sales prospects, honing violin skills, or whatever it may be–provides us with four essential ingredients of self-motivation: mindfulness, visualization, feedback, and planning.

The mindfulness advantage of using some of our available mental time to think about a goal is that we have more opportunity to anticipate times when we want to be more aware in the near future–to remind ourselves to be mindful–as well as more time to notice details of things that have happened very recently.

Visualization is about reconnecting with our goals. What are the payoffs of eating well or talking to more prospects? How would it feel to be able to play that really difficult piece on the violin or to get through a disagreement with the kids at home without shouting? Really taking time to imagine how things might be once we succeed at a goal is both informative–we get a clearer idea of where we’re trying to get–and energizing.

The feedback that even a few spare moments provide can offer solutions to problems that may not even have been apparentotherwise. For instance, if I’m trying to be a better communicator and I realize at lunch that I haven’t gathered all the information I need for the meeting I have at 2:00, I may come to the realization that sometimes my communication problems are just lack of preparation. Reflecting often on how things are going with an important goal gives a better short-term understanding of our own actions that can be invaluable.

And planning can be more useful even than it might seem. For instance, if I’m working on always being on time I might think about a 7:00 dinner I’m expected at while driving home from work and realize that I need to leave the house fifteen minutes earlier than I had planned because I need to allow time to stop and pick up a bottle of wine.

Fighting habits to change another habit
Fighting the habit of immediately going to some kind of entertainment or distraction as soon as our brains are available takes some doing, and requires a bit of mindfulness itself. However, the payoff of using even a few spare moments a couple of times a day is greatly increased awareness and greatly improved ability to use the tools available to us to increase motivation.

Photo by tripu

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Mental Schemas #1: Abandonment

States of mind

This is the first in a series of articles that draw on the field of schema therapy, a fairly new approach to addressing patterns of negative thinking that was devised by Dr. Jeffrey Young. There’s more information about schemas and schema therapy on a new page on The Willpower Engine here.

The Abandonment Schema
A person with the Abandonment Schema feels that people can’t be relied on to be around when you need them or to help. Such a person may feel on a gut level that important people in their lives, like significant others, are going to leave, drop them for someone better, or die, or that others in their lives aren’t dependable and won’t be there when they’re needed the most.

While this is not always the case, often an abandonment schema starts in childhood, when an important figure in a child’s life–usually a parent–leaves, whether literally or figuratively. For example, a parent might have run off, gotten divorced and moved away, left the child or child(ren) with a relative, sent the child(ren) away at a young age, or be physically present but undependable or unavailable, as with an alcoholic, workaholic, or exceptionally unemotional or uncommunicative parent.

A person with an abandonment schema might react by avoiding close relationships, being clingy, or repeatedly accusing people close to them of being–or even just intending to be–unavailable, unreliable, or unwilling to help. Other people with this schema may find ways to drive normally reliable people off, thereby forcing them to fulfill the schema’s predictions.

Overcoming an abandonment schema
Tackling an abandonment schema means coming to terms with two conflicting facts: that unless a person’s behavior encourages it, loved ones don’t generally abandon people who are important to them; and that despite this fact, sometimes people will not be there when we want or need them, but that this is not necessarily the end of the world. This addresses the two basic broken ideas about the abandonment schema: that important people will leave (fortune telling) and that when that happens, it will be awful (magnification, specifically the type called “catastrophizing”).

Greater awareness of our own thoughts (mindfulness or metacognition) tends to create opportunities to challenge the kinds of negative thinking that schemas inspire. Challenging those negative thoughts removes barriers to motivation and supports greater serenity and drive.

Photo by Skylinephoto

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How to Reduce Stress and Get More Done by Turning a Project into a Habit

Strategies and goals

One of my first posts when I started the Willpower Engine site was about the two uses of self-motivation: acquiring habits and getting projects done. What has become clear recently is that projects can and sometimes should be treated as habits to acquire. There are two main reasons to do this: first, the habit approach can relieve a lot of stress, and second, the habit approach can be very productive.

How to make a project into a habit
First, how can a project be turned into a habit? A habit is something you do regularly, usually with the idea of continuing forever, while a project is a set series of things to do with a clear end point. How does one translate into the other?

It’s true that not all projects can be made into habits: the ones that can are those that require a lot of the same kind of work over a long period of time–especially if that work is something that will need to be done again in the future. These kinds of projects include many kinds of organization, creative or constructive habits, lifestyle changes, etc.

For example, the project of writing a novel can be made into a habit of writing every day for a set period of time or a set number of words. The project of decluttering a house can be made into a habit of organizing the house a little bit at a time on a regular basis. The project of documenting all of the in-house software at a particular company can be made into a habit of noting details of any in-house software product that comes in sight plus a habit of fleshing those notes out into full-fledged documentation.

When changing a project into a habit like this, there’s less emphasis on the overall structure of the thing and more on the day-to-day work. If there’s too little emphasis on the overall structure, than part of the habit should be reviewing the overall progress of the work.

The kinds of projects that don’t make good habits are ones that involve very different kinds of work over time, like starting a business, and/or that have a clear stopping point after which you don’t intend to do much of that work again, as for instance if you were doing a one-time renovation of your house.

Relieving stress
Making a project into a habit can relieve stress in two ways: first, it narrows the scope of what needs to be done at any given time to something very small and manageable. Instead of filing all of the papers lying around your office, you just need to spend 15 minutes at a time filing papers. Instead of losing 50 pounds, you just need to track what you eat, exercise regularly, and make good food choices (still a tall order, but much more feasible than losing 50 pounds in a single go).

The second way making a project into a habit relieves stress is that when this transformation is made, the project no longer needs to ever get done. Instead, the intention is to keep working on it, writing another symphony after this one, maintaining weight after losing it, keeping the office organized once it gets organized in the first place.

The advantage of maintenance
Another advantage of changing a project into a habit is that many projects need maintenance even once they’re complete, like keeping a decluttered house from getting re-cluttered or keeping on top of new sales prospects once you’ve caught up with a backlog.

Handling multiple habits at once
I’ve mentioned a number of times that it’s generally a bad idea to try to take on more than one major goal at a time, because even one significant effort or life change generally requires enough attention and focus that introducing another goal tends to serve as a destraction that causes the first effort to fail. In other words, second and third and fourth goals will suck away focus from the first goal until it dies from neglect or crashes spectacularly because attention was elesewhere.

One way around this limitation, though, is to bind habits together. For instance, if you’re trying to simultaneously organize your home, your office, and your finances, your discipline can be devoting fifteen minutes (for instance) to each of those tasks every day, at set times. (“Every day” isn’t a strict requirement, but it is much easier to acquire a new habit if you practice the behavior pretty much every day.) When you’re thinking about your goals, then, you would be thinking about whether or not you’ll be able to accomplish those three things in their regular times, whether there’s extra time that can go to one of them, and what specific issues may be arising with any of them.

There is a drawback to this approach, which is that with it, there is less attention to give to specifics and problem-solving for any one goal, so it may still be best to stick with one intention at a time if this causes problems. However, if the main task is to stay on track and remind yourself to do something, this “binding” approach can work just fine. And even without binding, the approach of turning a project into a habit can be of great use.

Painting courtesy of the Smithsonian American Art Museum

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The Myth of Just Trying Harder

Strategies and goals

It’s a common idea in our culture that we can do better if we just try harder. And it’s true that the more times we try something, the more likely we are to succeed, so that’s useful. It’s also true that sometimes a person’s point of view can change, and they can find themselves much more driven to accomplish something they haven’t been able to do before, like the smoker who has a heart attack and finds her attention focused on getting healthy in a new and powerful way. Yet usually, “just trying harder” is worse than useless. Here’s why.

The idea of “just trying harder” assumes that a person wasn’t trying as hard as they were inclined to already. “Trying harder” is based on the idea that we have some power, some reserve of will, that we’re holding back and have simply not deigned to use, even though we could use it at any time we wanted. For most of us, in most situations, that’s not the case: we’re using all the motivation we can muster. Trying harder is a nice idea, but not something that is really going to emerge, because the next time we’re presented with the same situation, we’re likely to be about the same person with about the same priorities and about the same resources, following about the same habits for about the same reasons. All of which means that we can expect our results to be about the same.

Fortunately, there is another option. Instead of trying harder, we have the option of trying differently.

Trying differently means paying attention to different aspects of our situation, choosing to think different thoughts, and following different procedures. Here are some specific ways in which we can do things differently:

  • Mindfulness: When the problem situation comes up again, we take a moment to reflect on what we’re thinking, on what our values are, and on patterns we’re following.
  • Idea repair: This one goes well with mindfulness, and involves detecting and then repairing misleading and destructive thoughts when we allow ourselves to think them.
  • Planning: Planning how to act in advance, like setting aside extra time before leaving for an appointment to avoid running late, can provide options that under normal circumstances aren’t available.
  • Redirecting: When a problem situation comes up, instead of putting our efforts into trying to resist the behavior we don’t want, we can focus our attention on the behavior we do want, especially the positive things about it.

These aren’t the only approaches that can empower us to act differently, although they are some of the most useful. The key thing to take away here is that failure is often not so much a sign of weakness or limitation or of not trying hard enough as it is a sign that next time, another approach might make all the difference in the world.

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Resistance Really Is Useless: Why Willpower Isn’t About Fighting Ourselves

Strategies and goals

Here’s a common idea of what willpower is. Does it sound familiar?

You’re faced with a choice, like french fries versus carrot sticks or cleaning the house versus dropping onto the couch and watching TV. One of the choices is the one you’d like to actually do now, and the other one is the one you know you’ll wish you had chosen later. So a battle commences between the good choice and the bad choice, and according to this line of thinking willpower means using plain force of character to conquer the bad choice and make the good choice win.

The problem with the idea that willpower as a struggle against bad impulses is that it lines the situation up so that a lot of the time, we lose. People who successfully make the good choices, the choices that lead to long-term happiness instead of short-term pleasure, are not fighting those same fights and winning: they’re pulling the situation apart and preventing the fight from ever occurring.

Just how this works begins to come clear when we look at the kind of thinking that goes into each approach. Let’s take the example of cleaning the house versus watching TV. With the fighting approach, some typical thoughts might be “I really should clean the house, but I don’t want to. I just feel like flopping down on the couch and watching TV. But I need to clean the house! Then again, I’ve had a lousy day, and I deserve at a little rest …”

These kinds of situations lend themselves to generating broken ideas, which tend to derail good choices. Also, thinking about a good choice vs. a bad choice as a struggle tends to lead to focusing on the negatives of the good choice, which is exactly the reverse of what we want, because it makes it harder to care about the good choice.

What’s the alternative? Focusing on small steps toward and attractive things about the good choice. An example of a small step: ”Maybe I could just start by putting the books away. That should only take a few minutes.” Something attractive about the good choice might be visualizing how it would feel to wake up the next morning to a clean house or thinking about what kind of music to play while cleaning the stove. Anything that makes the good choice more appealing, interesting, or absorbing, and anything that launches us down the path of starting to act out the good choice, makes the good choice noticeably easier.

It’s clear that as humans, we like to think about pleasant things and don’t like to think about unpleasant things. If we direct our energies toward thinking up pleasant things about the smarter choice rather than toward brainstorming the reasons we don’t want to take that smarter choice, not only are we much more likely to take the smarter choice, but it will be easier and less tiring to do so. This is part of what I talk about in my article “Does Willpower Really Get Used Up?” Willpower seems finite if it’s a force we have to bring to bear in fight after fight. If instead it’s a different way of looking at things, why should it ever get used up or diminished? In fact, the more we use willpower in the sense I mean it here, the better we get at it, and therefore the stronger the willpower gets.

In other words, instead of likening willpower to a muscle we tire out with use but build up over time, we might want to think of it more as a language we learn, as a skill that gets stronger the more we use it, without having to fight ourselves. After all, if we’re fighting ourselves, who is there to lose the battle but us?

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To Free Your Mind, Capture Your Responsibilities

Strategies and goals

One of the current books I’m reading is David Allen’s excellent guide to task management, Getting Things Done: The Art of Stress-Free Productivity. I’ll certainly have more to say about this book in future posts, but Allen makes one particular point that’s immediately useful: if you want to be relaxed and focused, it makes all the difference in the world if you capture the things you’re concerned about and get them out of your head–that is, if you type them out or write them down.

One use of this principle is in dealing with a thought that’s nagging at you or upsetting you. To use this idea, you write out everything that’s in your mind about the problem: your concerns, possible solutions, fears, and so on. Doing all of this stops these thoughts from swirling around in an incomplete state within your head, leaving a more peaceful, constructive and resolved state of mind.

Allen himself doesn’t really go into why this process works, at least not in what I’ve read so far, and he isn’t really concerned with how it can be applied in areas other than task management. It’s enough for him to say that to handle tasks, it’s important to have a system for collecting all tasks needing to be done as they arrive and getting them on paper or onto the computer so that you can prioritize and deal with them instead of fretting about them. But some of the reasons capturing your responsibilities in writing can work so well are clear from other things we know about motivation and mood. For instance, we know that the human brain is designed to focus on only one thing at a time, so having multiple responsibilities or concerns knocking around mentally is stressful and not very constructive.

Similarly, we know that mindfulness–conscious consideration of what’s going on in our own brains–helps nourish constructive behaviors and opens up the possibility of detecting and repairing broken ideas. Broken ideas can’t really be tackled unless they are laid out explicitly, and writing is often the easiest and most effective way to do this. As long as a broken idea is floating around inside a mind without being fully detected and named, it can cause damage while the person is having it may not even realize it’s there.

For task management, of course, there are more steps to go through after writing things down. But for some of the other useful applications of this idea, writing down can sometimes be all that’s needed. And even when there’s more work to be done after, writing down stray thoughts instead of letting them roam is the first step in many complete solutions.

Photo by tnarik

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