A little over a year ago I posted “Going a Year Without Coffee,” in which I talk about how much worse that most people my body reacts to caffeine even though I really enjoy the stuff. So while I had largely steered away from coffee for some time, it wasn’t until two years ago that I stopped drinking it at all (and stopped having chocolate, tea, and other sources of caffeine along with it).

And while I’m sure I’ll have coffee again from time to time in the future, last week marked two years without, and I thought it might be worth sharing the tactics I use to steer clear, because they’re the same kind of tactics a person can use to avoid other kinds of temptation.

Changing What We Desire
The ideal thing would be to simply not want whatever it is we’re trying to avoid. Surprisingly, this turns out to be a practical approach. Many of us are used to thinking of our desires as being out of our control, that if we’re being drawn to some french fries or to someone who’s a bad influence or to an irresponsible drink, we have the choice of fighting or giving in (or often, both). Yet there’s a different, much more powerful choice available to us: using thinking to redirect our desires.

The Wrong Kind of Attention
When I start thinking about having a cup of coffee, I’m generally thinking about one of two things: how enjoyable the coffee itself is or how I would like to feel more energy. In both cases, my conscious mental processes are directed toward things that will make the idea of having coffee more appealing. On reflection, it seems obvious that if I’m thinking about how much I like the taste of coffee or how energetic I might feel if I had some that I’d be much more likely to actually have some.

It’s easy to imagine that everything we know about a choice feeds into how we make that choice, but in reality, the things we consciously focus on play a much bigger role than everything else, which is one reason we might know exactly the same things from one day to the next but choose to work hard or eat smart the first day yet procrastinate or eat junk the second.

Thinking That Makes Good Choices More Appealing
So my usual habit when I start thinking about a cup of coffee is to jot down a few thoughts about what will happen if I do have some. One of the first things I usually think of is the grinding, day-long headache I’ll get sooner or later from the caffeine. While this isn’t my body’s only negative reaction to the stuff, and while it’s always delayed at least a couple of days, it’s a miserable time.

Not surprisingly, the more I think “coffee=terrible, day-long headache,” the less appealing that cup of coffee gets. This effect builds as I remember that while coffee gives me energy, it also makes it easier to feel jumpy or anxious. Having energy isn’t much good if I’m not in a good enough mood to use it well. As I carefully think over what the real results of my actions will be, the temptation looks progressively more shabby and unappealing.

Having a Little Time Makes All the Difference
The problem with this approach is that it takes time and attention. However, it doesn’t take a lot of time and attention, and if we have enough time and attention to be tempted by something, we probably have enough time and attention to reflect on what will happen if we let ourselves be sucked in by that temptation. It only takes a few minutes, and while it works best if you can write or talk about the things that will make you less attracted to that choice, even just careful thought can bring you there. The worst thing is to be tied up so thoroughly with something else that it’s difficult or unworkable to focus on good choices for a few minutes instead, although planning can help get us through these times (see “How Preparation Enables Stronger Willpower“).

Ultimately, not making a bad choice is easiest if we help ourselves dislike that choice. Focusing on the reasons the choice is bad in the first place help change our perspective so that we stop wanting things we don’t really want for more than momentary pleasure (see “The difference between pleasure and happiness“). To put it another way, the best way to resist temptation is to let ourselves be tempted instead by the things that will truly make us happy.

Photo by Beatriz AG

Tricia Sullivan is an American science fiction writer living in Britain. Her latest novel, Lightborn, will be published by Orbit Books UK in October 2010.  Her website is www.triciasullivan.com and she also administers the martial arts site www.morrisnoholdsbarred.com.

From Luc: The following is a post recommended by a friend last week; it does a great job of capturing the frustrations of competing priorities and competing parts of life. Having read and enjoyed it, I asked for (and received) permission to reproduce it here. You can see the original at http://triciasullivan.livejournal.com/97143.html.

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One of the big frictions in my life arises from the antipathy between the damn Buttheads.  Butthead #1 is the creative bit and Butthead #2 is the bit that actually gets me by in the world.   These two posts, poles, blockheads, cannot seem to be in the same place at the same time.  They butt heads.  They’re Buttheads.  Either/both, as needed.

When Butthead #1 is in charge, I’m writing well.  There is cotton wool between me and the world.  I go glassy-eyed.  I cease to care about trivia like laundry, the bank balance, the calendar, anyone else’s problems, world affairs, or the clock.  If a thought about any of these things intrudes, I push it away, because thinking about anything real is a sign that Butthead #2 is gaining control.  Butthead #2 is always trying to steal my writing mojo so that my family can have clean socks.

Before I had a family, when in deadline mode I’d accumulate masses of laundry.  I’d eat whatever I could find, usually toast and canned soup and chocolate (of course) and I’d put everything else on hold while I wandered around in a thinking fog.  It was wonderful!

Now I’m responsible for a family of five.  Laundry, dishes, cleaning, meals, all have to be done every day without fail as an absolute minimum.  Business stuff with Steve goes on in the background constantly.  So Butthead #2 threatens to take over my life every day.  I keep her in her place in two ways.  First,  I do all the routine household work that I can on autopilot, in zombie-mode.  Second, I procrastinate.  Anything I can put off until school holidays, I put off.  Because during school holidays, I’m not going to be able to write much anyway.

When I’m writing, procrastination is my friend.  During the school year, I let Butthead #2 note down things that need doing on a list.  This list becomes the Epic List.  I save it up all year, and then in the summer I execute it.  This is quite brutal.

Butthead #1 pretty much gets executed for this time, too.  She’s shoved underground and told to be quiet.  Theoretically she is resting, but it never feels restful in my life because Butthead #2 has me running around doing the Epic List.

The interesting thing about the List is how every item on it glows with the energy of procrastination.  This year, some of the items were very minor tasks, but because I’d treated them like radioactive waste and refused to touch them while Butthead #1 was playing artiste, they began to acquire a creepy sort of power.  You know, they loomed.

And there develops an over-riding sensation that casts parenthetical arms around the whole list, an ozone smell.  It’s the humming power of procrastination.  With every act of procrastination, the List and every task on it become bigger, more difficult to surmount.  The List begins to whisper evil things.

I’ve been doing battle with this bloody list all summer.  At first I’d look at it and feel tired, faintly sick.  The items ranged from physical chores to administrivia to phone calls to big projects to shopping, and because its fields of control ranged from Steve’s business to my own to our household affairs to our kids, I felt like my entire life was somehow trapped in the power of this List.  Stuff seemed to be coming at me from all directions.

Every long-deferrred chore that I confronted provoked some kind of anxiety.  Resistance.  But then, when I started pushing through and seeing that I could get this stuff done and struck off the list, there came one zing after another: the release of trapped energy.  The list became like a video game.  Each task was another opponent, with energy crystal rewards.  Once she gets going, Butthead #2 loves this shit.  She’s been going medieval on the List all summer.  I think she’s a bit swollen with power, actually.

And that’s the problem with Butthead #2.  She doesn’t know when to stop.  I don’t like the person I become when my life centers on getting this stuff done.  I don’t like how I think or feel.  It’s all too…organized and efficient.

The writing has suffered, too.  Butthead #1 is getting bored and weepy, underground.  So, in a week, when the kids go back to school, I’ll start building a new list of stuff that I’ll refuse to do because it kills my work.

Being an artist is a lot like being a janitor.  Make a mess; clean it up; make a mess.  Procrastination is my friend in one part of this cycle, and my enemy in the other.  But the upside is that, once Butthead #1 gets back in the driver’s seat, she will be the procrastinated-upon one.  She will have the pent-up power.  Or so I hope.  Because September’s coming, and I’m getting increasingly agitated as I realize I’ve been procrastinating on my writing for several weeks now.

How about you?  What kinds of things make you procrastinate?

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Some Willpower Engine articles that touch on  subjects in Tricia’s post:

• 6 Steps to Overcome Procrastination
• Are Creative People More Likely to Procrastinate?
• Flow: What It Feels Like to Be Perfectly Motivated
• 7 Tricks for Starting in on an Unappealing Task
• Self-Motivation Techniques for Starting (or Restarting) a Big Project You’ve Been Avoiding
• Getting Rid of the Little, Distracting Tasks
• Why Tasks Lists Fail

Some self-help materials are worth their weight in gold at the very least, not just for ourselves, but because improving our own lives tends to help people around us (see “How self-help helps everyone else” and “How Other People’s Happiness Affects Our Own“). Self-help is important because most of our behaviors are learned: no one comes into the world understanding how to make the best of what they have, be happy in difficult circumstances, untangle conflicts, follow a healthy path, and otherwise create an ideal life–and I’m skeptical that it’s possible to learn all of these things without at least a little help from resources or mentors.

But while it’s tremendously fortunate that there’s so much help available out there, some of that help is flawed, some is useless, and some is actually harmful (see “Telling Bad Advice from Good Advice“). Here are some things to watch out for in self-help and personal growth books, shows, CD’s, DVD’s, talks, and seminars:

• Common knowledge. When someone says “everyone knows that this is true, and therefore …”, there’s always the danger that the thing that everyone “knows” isn’t actually accurate at all. An example: the “common knowledge” that it takes 21 days (or 28 days, etc.) to form a habit is utterly wrong (see “How Long Does It Take to Form a Habit?“).
• Reasoning by analogy. When someone tries to prove something by describing something else, they’re actually not proving anything at all. If I were to start talking about the stomach as a fuel tank and make suggestions about how to eat based on car engines, the information I’d be giving wouldn’t be based on a real understanding of how our bodies work, but on something else that isn’t even directly related. Analogies are often helpful for making a point clearer, but by themselves they don’t prove anything.
• Reasoning by wordplay. Using puns and similar-sounding words can be a good way to help people remember points, but like analogies, wordplay doesn’t prove anything. Watch out for people who try to make their point through clever word usage instead of through facts.
• Where a word comes from is not what it means. It surprises me how many self-help gurus and motivational speakers don’t know the difference between where a word comes from and what it actually means. Meanings of words have to do with how we understand those words today, not with the words and phrases they came from centuries back. The word “company,” for instance, originally meant “a group of friends,” yet that doesn’t mean that anyone employed at a business establishment today is working among buddies. Word derivations like this are also often used to “prove” points in some kinds of self-help material, but they’re just another form of non-factual wordplay.
• Iffy science. It’s easy to make claims or declarations about one study that may later turn out to be flawed, or to misunderstand what is or isn’t really being demonstrated in a scientific study. Unfortunately, it’s often hard to know whether or not someone is misusing scientific research without referring to the original source. The more-reliable sources tend to describe exactly what happened in the studies they’re talking about, while the less-reliable ones more often just say that science has proved one thing or another. And technically, science doesn’t prove anything: it’s just a way of gathering more information. Any conclusions anyone makes from a scientific study are only theories to explain what happened in the study, not unquestionable truths.
• Mountains out of molehills. Even good scientific conclusions can sometimes be misused if they’re magnified inappropriately. For instance, there are many foods and practices that can contribute in a small way to weight loss, but some of these are seized on and described as miracle foods or fat-melting secrets when the real impact they’ll have isn’t even likely to be noticeable.
• Unhealed physicians. If I take advice from someone, ideally I’d like to be taking it from someone who has demonstrated that the advice works. True, it’s possible to pass along useful information without always being able to take full advantage of that information (see “Knowing Isn’t Enough: The 4 Steps Between Knowledge and Action”), but be wary of people who say they are authorities on something without having done it themselves, like people who say they know how to make money but have only ever done so by telling other people how to make money. One example comes to mind of a doctor who gives weight loss, health, and habit change advice while having been noticeably overweight for most of his life.

Despite all of the not-so-helpful self-help “experts” who give advice that may not be helpful to anyone, there are also any number of people out there in the world with real experience and understanding of living a well-directed, meaningful life. The more we seek out and listen to those people and not their flashier, less-informed colleagues, the better off we’ll be.

Photo by virtualreality

While it always takes time for a habit to form, if we want to encourage one to take hold, here are some key things we can do:

1. Do it more often. Each repetition of a behavior helps to strengthen the neural connections that can make that behavior automatic.
2. Skip the excuses and exceptions. While nobody’s perfect, it’s important to keep in mind that any time we skip a day or decide to let things slide because of “special circumstances” sets things backward and delays the formation of a habit. (See “How Not to Make Excuses“)
3. Plan in advance. Sometimes we don’t have a lot of attention to spare to think about a goal at the times when we need to make key choices. By planning ahead when we do have a few moments to think, we can have the right choices mapped out for us and increase our chances of making them.
4. Think, visualize, discuss, daydream. The more time we put into thinking about our goals and imagining the payoffs, the easier it is to tap into motivation when we need it. Use a daily commute, time waiting for appointments, time in the shower, and even conversations with friends to spend more brain time on your goal.
5. Simplify. The more we make our desired behaviors simple to manage, the more likely we are to be successful managing them. Use tools, regular events, well-thought-out systems, and repeatable behaviors to stay on track.
6. Find the appeal. It’s much easier to keep to a course of action when it’s something we think of ourselves as enjoying instead of something we think of as a chore or limitation.  Focus as much as possible on the things that make a behavior appealing, and be willing to try to find some enjoyment even in circumstances you’re used to thinking of as unpleasant, like feeling hungry or getting organized.

Photo by Maia C

It seems like common sense to think of other people’s happiness as separate from our own happiness, but even on the most practical level, it turns out that this isn’t entirely accurate. The authors of the book Connected: The Surprising Power of Social Networks and How They Shape Our Lives, sociologist Nicholas Christakis and political scientist James Fowler, offer an interesting insight into how sharing happiness works, which comes down to this: what goes around, comes around.

Without going into the details here of the research methodology or exactly how they’re describing and measuring happiness, which are described in the book itself, what Christakis and Fowler find in their own and others’ research is that making people around us happy tends to automatically increase our own happiness.

As a broad generalization, if a friend, family member, coworker, or anyone we associate with on a regular basis (for shorthand, let’s call this person a “friend,” although they don’t literally need to be one) is happy, our own chances of being happy are increased by 15%. That may not seem like much, but if we think about how many people we associate with directly on a regular basis, it becomes clear that we have a lot of opportunities to get happy.

What’s more, happiness doesn’t even need to spread directly: it can spread indirectly through social networks, so that if a friend of a friend (or your brother-in-law’s co-worker, or your friend’s teacher) is happy, that friend of a friend increases our own chances of being happy by 10%, even though we may not associate directly with that person. Even a friend of a friend of a friend‘s happiness gives us a 6% better chance of being happy ourselves. The effect vanishes into statistical insignificance after that third step, but the strange and wonderful truth is that if your co-worker’s daughter’s hairdresser is happy, you yourself have better than a 1 in 20 chance of being happy yourself. The effect is especially strong with people we interact with daily: the more interaction, the stronger the effect (within limits).

To some extent bad moods can flow through social networks just like good moods, though, so having one happy friend and half a dozen miserable ones is likely to make happiness difficult to attain–which is all the more reason for caring about the happiness of other people in our lives.

So helping those around us with their goals, health, happiness, etc. can have a profound effect on our moods.  And while the effects of helping others are limited, according to research, the effects of really making a difference in someone’s life can sometimes affect their level of happiness for up to two years. Repeated attempts to help others can contribute to their happiness (and therefore often to our own happiness) over and over, throughout a lifetime. It also tends to make our social networks larger and stronger, which itself makes significant contributions to our well-being.

For more on related subjects, see “Can We Expect Other People to Help Us?” and “The Best 40 Percent of Happiness.”

Photo by Swamibu

The other day I was in a dentist’s chair for two hours. There was drilling, grinding, polishing, glueing, grafting, washing, suctioning, and so on, and it became clear to me pretty early on that either I would find a way to relax or I’d be very uncomfortable for quite some time.

Fortunately, I realized that I had several tools from my research that could be helpful to me, and using them, I found I was able to be very comfortable the whole time. Some of the thanks goes to my dentist and dental assistant for their professionalism, but all the professionalism in the world doesn’t make it comfortable to have a needle pushed into the roof of your mouth–whereas other strategies can make this a bearable experience.

So here are the tools I used. These strategies are useful whenever it’s necessary to just wait through something that may be uncomfortable–not just appointments with the dentist–for instance plane takeoffs if you aren’t comfortable flying, or an overcrowded commute on a bus or subway.

1. Directing thoughts
Realistically, we don’t have many choices by the time we get to the dentist’s chair. Sure, if something seems to be going wrong that we think the dentist might be missing (an unusual situation), there might be a reason to raise one hand and make noises of distress, but that happens almost automatically, and other than that, we generally need to just sit still and open wide. Some uncomfortable situations require us to think and react, and those are not the kinds of situations I’m addressing in today’s article.

Knowing that there are no choices to be made, it becomes clear that “Oh no, this is going to hurt!” or “I can’t stand that drilling noise in my skull!” or any other negative idea is not going to be helpful, because negative thoughts are only helpful as indicators to help us change our behavior.

So it helps us to redirect our thoughts, in a way similar to how we might redirect a child who’s getting worked up about something that isn’t really causing problems. The basic technique amounts to “OK, but look at that over there!” We don’t have to squelch our negative thoughts, but we can acknowledge them without letting them drag us in. “Oh no, this is going to hurt!” can be followed up with “Yes, but then again, I seem to have survived everything that’s ever hurt in the past” and then focusing on something more interesting and pleasant, like plans for the weekend, a favorite book or movie, or whatever kind of thing keeps you interested.

2. Simple meditation
It’s easy to tense up in uncomfortable situations, but often a simple breath meditation can offer relief. To do this, don’t change your breathing itself, but instead focus your awareness lightly on breathing in, that moment of change when you go from inhaling to exhaling, breathing out, and the other moment of change when you go back to inhaling. It’s difficult to keep this up for a long time–though practice helps–but even with multiple interruptions or distractions can make the rest of the world recede while we become wrapped up in this serene activity.

3. Pay more attention, not less
As strange as it seems, often much of our suffering when we experience pain is fear of the very pain we’re experiencing, or of its consequences. After all, pain itself, like negative emotions, is just a signal that something might be going wrong. Pain is something that has developed because it’s useful to our survival: it helps us get clear of things before they cause too much damage. Unfortunately, sometimes we experience pain when things are actually fine, and at that point the more primitive parts of our brain panic. The more we try not to feel pain, the scarier it becomes.

So one useful approach when feeling pain is to really pay attention to it rather than mentally running away. What does it actually feel like? The process becomes a kind of meditation focused on the pain itself. This doesn’t make the pain go away, but surprisingly, it can relieve a lot of the suffering associated with it.

4. Keep the end in mind
It sometimes helps, when going through something difficult, to remember why you’re doing it. This is only useful if there’s something good waiting for you as a result, but this is often the case. Focusing on the relief a medical procedure will provide, on the friends or family waiting at the other end of a turbulent plane ride, or on the house you’ll eventually get to live in once you’ve filled out the unending paperwork for the loan can make an uncomfortable situation much more liveable by taking you out and placing you in a happier future.

The photo (which is not of me) is by The Doctr

One of the most popular posts on this site is my article “24 Ways to Stop Feeling Hungry.” While I am still evaluating the book You: On a Diet (currently it’s getting points added for lots of details about the workings of the human body and points off for a never-ending series of terrible similes), I’m intrigued by two hints they give for triggering the body’s natural systems for feeling full and satisfied. While I should qualify that I’ve neither tried these nor verified that they’re based on solid research (no offense intended to Doctors Roizen and Oz; I just like to check these kinds of things out), they seem promising enough to put forward for your consideration.

1. Eat a high-fiber breakfast
If you’re interested in weight loss and healthy eating, you probably already know that getting plenty of fiber helps us feel full and provides other health benefits. According to Oz and Roizen, however, eating a high-fiber breakfast specifically tends to suppress feelings of hunger in the late afternoon. My guess would be that this has to do with the speed at which the body processes fiber, but that’s strictly my own speculation.

2. Eat unsaturated fats about 20 minutes before a meal
According to Roizen and Oz, a certain amount of unsaturated fat (the ”good” kind of fat, as found in foods like “nuts, seeds, fish and vegetable oils” according to the American Heart Association) naturally trigger’s one of the body’s “I’m not hungry” responses. They therefore recommend eating 65 calories or more of unsaturated fats (for instance, a handful of almonds) 20 minutes before a meal to prevent overeating during the meal. 20 minutes is about the amount of time your body needs to go from having enough food to signaling you that you’ve had enough food–which is one of several reasons eating slowly is such a great idea.

As you will have noticed, neither of these tricks has much to do with the psychology of eating: rather, they’re examples of stacking the cards in your favor to minimize the need to overcome urges you’d rather avoid. While overreliance on these kinds of techniques is likely to ultimately backfire, using them to help along more mental efforts can be a winning combination–as long as the tricks you’re using are good ones!

Photo by IainBuchanan

Here’s part of a novel opening I’ve admired since I first read it, the fifth paragraph of Neal Stephenson’s novel Snow Crash:

The Deliverator’s car has enough potential energy packed into its batteries to fire a pound of bacon into the Asteroid Belt. Unlike a bimbo box or a Burb beater, the Deliverator’s car unloads that power through gaping, gleaming, polished sphincters. When the Deliverator puts the hammer down, shit happens. You want to talk contact patches? Your car’s tires have tiny contact patches, talk to the asphalt in four places the size of your tongue. The Deliverator’s car has big sticky tires with contact patches the size of a fat lady’s thighs. The Deliverator is in touch with the road, starts like a bad day, stops on a peseta.

One of the things that always resonated with me in that confident, attitude-laden bit of writing was the phrase “starts like a bad day.” Maybe you know the experience, the feeling that just waking up in the morning, things are already stacked against you, that the day has chosen to be a mess without ever asking you what you thought of the idea. If so, you may have begun immediately reacting to that sense that things were going wrong, giving in to irritability or anxiety or depression out of a sense that a bad day was unavoidable.

I’ve certainly had that experience, but in the past year or so, with the topics from this site so often on my mind, I’ve realized the opportunity that those first moments of the day offer me. If I can use one of the many tools at my disposal to turn the day around right from the beginning, then the world seems to transform to a much kinder place. I may wake up feel harassed sometimes, but by the time I eat breakfast I usually feel serene or enthusiastic or cheerful. Here are some of the ways I’ve been able to take control of my mood first thing in the morning.

• Meditation. If we’re am uselessly dwelling on bad experiences or concerns we can’t affect, some types of meditation can help us relax, let go, and find some peace of mind.
• Emotional antidotes. Negative emotions can often be washed away by deliberately conjuring up memories or ideas that make us feel love, hope, joy, etc.
• Mindfulness. Moods like anxiety and irritability often feel like they’re coming from nowhere when they’re really reactions to some specific situation or worry. Reflecting on what our biggest worries of the moment can often bring those worries right into focus. Simply acknowledging those concerns can be a relief: the bad mood no longer seems to be coming from nowhere, and in being understood has done its job of bringing our attention to the problem. If more effort is needed to make headway against the reaction to a particular thought, idea repair can be very helpful.
• Journaling. Writing out thoughts, feelings and hopes for the day can help improve awareness of what’s going on with us while providing direction and helping make emotional reactions more understandable and manageable.

For more on turning difficult times around, see “How to Stop Having a Bad Day“. You may also be interested in reading my article “How emotions work“.

Photo by tombothetominator.

There’s a common, natural tendency many of us have to think of a thing as more important if our attention is focused on it. This can both help and hurt us. The helpful thing is that this can offer an easy way to get started on a task, because the more we think about something, the more likely we are to do actually do it.

Where this instinct hurts us, though, is in situations where we don’t organize a piece of information because we’re worried about losing track of it.

The problem is that to keep on top of a variety of incoming information, we need to handle all of it, pretty much without exception, using the same system. For instance, if we’re using a Getting Things Done approach to organization and an important letter comes in, Getting Things Done tells us to process it immediately or put it in our inbox. But we may hold back, thinking “No, I have to be sure to remember to do this! I’d better prop it up in front of my computer instead.”

Or if using a clean inbox approach, we might get a long e-mail from a friend who’s been out of touch for some time and think “Oh, I’d better not file that in my Reply/Act box, because I don’t want to forget to write back as soon as I can.”

Unfortunately, continuing to do this leads to pieces of paper lying around all over the place or e-mails stacking up in the inbox, each one of which distracts us from our organizational system and is hard to keep track of on its own. It’s too easy to not trust an organizational system and to try to make exceptions for whatever’s right in front of our eyes. When we do this, the organizational system rapidly collapses, because organizational systems that aren’t used to handle pretty much everything aren’t much use.

If a task or message can be handled right away, though, the situation is a bit different: responding to something immediately may bypass priorities (for instance, you might spend a lot of time on the reply to that friend when it’s more pressing to follow up on a medical issue), but something will get done. The most serious problems come when something that can’t be dealt with right away is held out for special handling.

The essence of an organizational system, or at least of the kind of organizational systems I can recommend as being truly effective, is using it for everything and faithfully reviewing everything in your system often enough that you never lose track of anything that goes in. It requires a leap of faith as well as a change of habit–and so it’s no wonder that it takes some effort to make the transition from organized to disorganized. But when that transition happens, our efforts are richly rewarded not just by improving our productivity, but also by transforming scattered, anxious feelings into a measure of confidence and serenity.

Photo by nickwheeleroz

Some tasks require more focus than others. For instance, I can fold clothes while carrying on an involved conversation, but do much better writing these posts with few or no interruptions. Many more involved tasks can be done in flow, a state of full focus and maximum effectiveness.

The trouble with interruptions
“The High Cost of Distractions” describes what happens to us when we’re interrupted at a task that requires our full attention. In essence, our brain has to completely reorient itself to deal with the interruption, then completely reorient itself again to get back on task. In the process, we also lose some of the material we have in short-term memory. These effects are less than ideal, of course, and I talk about some strategies for working with distractions in “Locations That Prevent Distractions“, “Handling Distractions by Managing Responsibilities, Devising Rules, and Erecting Barriers“, and “Dealing With Distractions You Can’t Prevent“.

And we can interrupt ourselves just as effectively as other people and things can interrupt us. The way the Web is often used is a very good example of this: we might be doing something important to us and hit a difficult spot or begin to feel tired, at which point surfing the Web or checking e-mail is an easy way to feel like we’re doing something–even though it’s actually derailing our efforts.

Mapping out the task
Apart from dealing with the distractions or interruptions themselves as described in the above articles, the other useful way we can help ourselves stay with a complex task is to have a path forward. This usually involves writing things down, which is admittedly easier if the task is something on the computer, for instance, rather than waterproofing a basement or teaching children to swim. There is a simple technique that doesn’t require any writing down, however, which I’ll mention in a moment.

Having a way forward means at least knowing the next step you’ll need to take, and sometimes means fully mapping the task out, which is to say writing out each task needed in order. Looking at the task with this kind of breakdown in mind uses a different way of thinking than plunging into the task itself. For instance, if you’re cleaning out your attic, you could just throw yourself in, or you could come up with a plan and follow that. The second approach sometimes makes it easier to get started and is a good way to help protect against interruptions causing too much trouble.

Such a map, even if it changes as you proceed, provides something to return to when an interruption is over and you’re back at the “now, what was I doing before all that?” stage.

The “next step” method
The alternative to mapping the whole process out is to always know the next step. This requires going through the task thinking “OK, right now I’m weeding, and as soon as I’m done, the next thing will be to put in the new tomato plants.” When you get to the tomato plants, as you begin you think far enough ahead to know what the task after that will be. Always keeping the next task in mind makes it possible to know what to do when the interruption is over, much like the map does. It helps to remind ourselves of the current and next tasks just as an interruption is presenting itself, as this makes it easier to recall our place when that’s done. Afterward, simply getting started on the next task is often all we need to get back on track and into the swing of things.

Picture by Yersinia